Identity and contact details of the Data Controller
This website is set up by the CIAP, whose headquarters are located at 2 place Louis XIV, 64500 Saint-Jean-de-Luz.
The CIAP processes the personal data it collects about you through this website (hereinafter the "Data"), in its capacity as Data Controller.
If you have any questions about the collection and processing of your Data by the CIAP, you can contact our Data Protection Officer (DPO) by email at the following address: ciap.recollets@baiestjeandeluzciboure.fr.
What data are processed?
As part of the use of this website, the CIAP collects and processes certain Data concerning you as a user of this website and in particular when you:
- Contact us to ask us questions or to send us any comments or suggestions or to exercise your GDPR (General Data Protection Regulation) rights via the contact form on our website: in this case, we collect your contact data and any information that you voluntarily provide to us and that would be relevant to the processing of your request;
- Process your reports;
- Send you our newsletter by e-mail.
On what basis are your Data processed?
The processing of your Data is carried out on the basis of your consent regarding the sending of responses to your requests for information and of the newsletter.
The processing of your Data in the context of the management of requests to exercise GDPR rights is based on legal obligation.
The processing carried out for the purposes of the operation and security of this website is based on our legitimate interest in ensuring the security of the platforms we administer.
Are you required to provide your Data?
Data that are essential for us to achieve the purposes described above are marked with an asterisk. If you do not complete these mandatory fields, we will not be able to provide you with the requested services.
Data that are not marked with an asterisk are optional; they allow us to improve the services that we offer you.
How long are your Data kept?
In general, your Data are kept only for the time necessary to achieve the purposes for which it was collected or:
- 3 years from the last contact we had with you (e.g. request for information from you);
- from the moment of unsubscribing, with regard to the newsletter.
To whom are your Data transmitted?
As part of the provision of our services, we may transmit or provide access to your Data to our website hosting and maintenance provider.
In the context of a report using the Proxi service, we may transmit or give access to your data to IF Technologies, the company which is in charge of publishing, hosting and maintaining the software.
The CIAP may be required to communicate your Data to third parties in cases where such communication is authorised and required by law or a court decision, or if such communication is necessary to ensure the protection and defence of its rights.
Apart from these cases, your Data will not be transferred or made accessible to any third party without your consent.
Are your data transferred outside the European Union?
The service provider hosting the personal data is Infomaniak Network SA, whose registered office is located in Geneva, Switzerland. Switzerland is not in the European Union but it is considered a country with an appropriate level of compliance in terms of personal data protection. The transfers of personal data to this country therefore do not require any specific framework.
What are your rights?
You have a right of access to the Data concerning you, the right to request its rectification, deletion or portability, as well as the right to request that the processing of your Data is limited, to withdraw your consent and to define guidelines relating to the fate of your Data after your death.
These rights can be exercised at any time by sending an email to the following email address: ciap.recollets@baiestjeandeluzciboure.fr.
If, after contacting us, you believe that your Data Protection rights have not been respected, you can file a complaint with the CNIL.
The CNIL is the French supervisory authority in that case and its address is:
Commission nationale de l’Informatique et des Libertés (CNIL)
3 Place de Fontenoy
TSA 80715
75334 PARIS CEDEX 07, France